Archiving mailed documents in files isn’t what I enjoy most in life – to put it mildly 
Stacking all these documents of your insurance companies, the overview of your pension (of which the low figures and expectations scare the bejesus out of me), invoices and whatnot… I started to wonder why. Plus it takes loads of space and it’s hard to find stuff when you need it (cross-referencing actual hardcopies is a challenge).
Recently I decided I was sick of this, so I bought a scanner. And not some scanner, I bought the Fujitsu Scansnap 1300. This pretty little thing fits right in your ehm… (mans/ladies) bag or (maybe better) inside a drawer. It has text recognition (OCR), fixes tilted documents, it’s fast, can scan 2-sided (duplex scanning).
Evernote
The Scansnap 1300 has a feature it can pass the PDF it has produced towards an application. I installed Evernote yesterday. This application stores your documents (notes) in the cloud. It lets you synchronize your notes with friends if you like and with your mobile devices, like the iPhone or iPad. Evernote parses a PDF you store in it, making it easy to find documents you’re looking for. Dang! So scanning with OCR on and uploading it in Evernote makes it easy to find the right documents back! Just enter search criteria for what you’re looking for and it uses the information present inside your files to search on. That’s quite cool. And if that’s not enough, being able to tag notes makes it even easier to find your stuff.
Closing words
So no more paper based administration for me. From now on everything is digitalized and filed properly. I can find anything at anytime. And I can buy a smaller space.
And eeh… sorry for you guys who will pick up the paper garbage next time 
